Sample Script Pack

Sample Script Pack: Defensive Employee Feedback

This fictional example shows the kind of script, follow-up message, and documentation note Cabinet creates for a difficult workplace conversation.

Fictional example. Your script pack will be generated from your own situation.

Fictional scenario

A manager needs to give feedback to a direct report who gets defensive whenever feedback is raised. In the last conversation, the employee said the feedback was unfair and shifted the conversation toward what other team members were doing. The manager wants to stay calm, avoid debating, and reset expectations clearly.

Audience
Direct report
Tone
Balanced
Goal
Prepare for pushback and set a clear expectation

PDF sample

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60-second prep card

Name the feedback clearly, avoid a debate, and agree on the next expected behavior.

Opening line

I want to talk about a pattern I noticed in our last feedback conversation and reset how we handle feedback going forward.

Anchor phrase

I hear you, and I want to bring us back to the specific behavior and the expectation from here.

Do not say

You always get defensive when I give you feedback.

If They Push Back

I do not agree

Say this

I hear that you do not agree. I am not asking for instant agreement. I am asking that we talk through the specific example and agree on the expectation going forward.

Documentation note excerpt

Met with the employee to discuss expectations for feedback conversations. Reviewed that the prior conversation shifted from the specific feedback to fairness concerns and comparisons with other team members. Clarified that future feedback conversations should stay focused on the behavior, impact, and next action. Employee shared concerns about fairness. Manager invited context and reiterated expectation for productive feedback discussion.

What this sample includes

  • 60-second prep card
  • Full staged talk track
  • Tone options
  • Scenario-specific responses
  • Follow-up message
  • Documentation note
  • What not to say
  • Final checklist

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This sample uses fictional details. Cabinet can build a script pack from the conversation you are preparing for.

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